Rules & Regulations

All exhibitors and their principles are obligated to agree and accept all Rules & Regulations of the Exhibition.

Contractor Insurance & Work Safety Measures

Proper safety precaution must be observed.

Safety Vests

All organisers, contractors, exhibitors and their staff must wear safety vests during set up and dismantle of the exhibition

Safety Helmets

All stand contractors working in the exhibition centre are encouraged to wear safety helmets.

Footwear

Proper footwear protecting against nails, debris and etc are encouraged for exhibitors/contractors working in the exhibition centre during build-up and dismantling.

Use of Tools and Equipment

Contractors are encouraged to wear protective gears such as gloves, goggles, masks, earplugs when necessary.

Non Smoking Policy

Smoking is absolutely prohibited at all time; any contractors found smoking in the exhibition hall may risk their performance bond being forfeited.

Regulatory Authorities

The Organiser holds all rights to the exhibition ground(s) and has complete authority to interfere, stop and prevent any activity and/or individual deemed unsuitable and settle any dispute may occur at its discretion.

Promotion & Sales During Exhibition

1. Exhibitors may not place exhibits, equipment, and promoting materials beyond the boundary of their stand.
2. Exhibitors' representatives may not distribute material such as brochures and invitations beyond the boundary of their stand i.e. along the aisles or near the entrances/exits.
3. Exhibitors may not to place stickers, signs or posters anywhere in the hall other than within their own stand.
4. Over the Counter cash sales are prohibited.
5. Exhibitors may not place any display material or exhibit, nor extend their stand structures and fittings, beyond their contracted boundary.
6. For keep social distancing and avoid crowd visitor Exhibitors arenot allowed to use loudspeaker for demonstration and presentation in your booths.

Presentations

The use of microphone and sound amplification for presentation is prohibited.

Demonstrations & Working Exhibits

Exhibitors who intend to provide demonstrations & working exhibits during the exhibition must strictly follow rules & regulations below;

1. Moving machinery must be fitted with safety devices when the machines are in operation. These safety devices may be removed only when the machines are disconnected from the power source.
2. No motors, engines contrivances or power-driven machinery may be used without adequate protection against risk of fire and safety.
3. Working machines must be placed at a relatively safe distance from visitors. Use of safety guards is strongly recommended.
4. Working machinery must always remain in the confines of its designated area and operated by qualified personnel only. The machine cannot be left operating on its own without supervision.
5. All pressure vessels or equipment under pressure must conform to the safety standards & regulations. Approval of their use is required.

Note*: The organiser reserves the right to halt and/or shutdown any equipment should it considers threatening the safety of property and/or individual.

Hazardous Materials

Unless otherwise approved by the Organiser, the venue operator and the relevant government authorities in writing at least one month before the exhibition:

1. No naked light, open flame or temporary gas may be used in the exhibition centre. This includes continuous welding work and neon lights.
2. No explosives, petrol, dangerous gas or highly inflammable substance will be allowed in the exhibition complex. The organiser must be notified in advance of any display of motor vehicles with fuel tank, petrol-engined equipment.
3. Radioactive substances shall not be brought into the exhibition centre.
4. Proper transportation and storage of all pressure tanks containing helium, compressed air, argon, carbon dioxide and any other pressurized vessel is required and must conform to all relevant safety standards and regulations.

Licensing & Permits

1. Exhibitor must obtain and keep in force all necessary permits and licenses, e.g. copyrights, royalties and trademarks for exhibits, goods, and services.
2. Promotional activities may necessitate license and approval from the relevant regulatory authorities.

Smoking

Smoking is prohibited. Exhibitors, their related agents and associates, and contractors are prohibited to smoke in all indoor areas outside designated smoking areas.

Storage

There is no storage space in the exhibition halls. Direct arrangements should be made with your appointed stand contractor and/or freight forwarder. Otherwise, exhibitors must arrange for their empty and non-usable cartons and cases to be transported back to the exhibitor's own premises before the first day of the show.

Heavy/Large Exhibits

For exhibits exceeding floor loading limit, special arrangement for steel base plates must be made with the official freight forwarder. Exhibitor must arrange with official freight forwarder to schedule for heavy and large exhibits within the scheduled - see buildup & teardown schedule.

For safety reasons and to avoid congestion in the exhibition ground, only the official freight forwarders are allowed to operate mechanical handling equipment (e.g. pallet-trucks, fork-lifts, cranes) inside the exhibition halls.

Additional Advertisements

Hanging truss/structure, balloons and banners incur air space usage charges.

Hanging Structure or Banner (i.e.Truss), 5,000 Baht per sqm. (minimum 10 sqm.) will be applied and will be subject to 7% VAT

(all materials & production are excluded).

This is applied to all hanging decorations, advertisements, limited to truss and truss-like type. Terms and Conditions for Hanging Structure (truss)

1. If the booth has adjoining neighbors, the structure length must be shortened by 1m from that side. And advertisement must not extend beyond contracted stand area on side facing ailes
2. All structure(s) require approval from the Organiser & the Venue.
3. The Organiser reserves the right to disallow, adjust, and remove any decorations deemed unsuitable and/or unsafe.
4. Production and installation not included. Organiser can recommend a supplier.
5. The Installation of Hanging Banner must be done by the Official Contactor only. Please contact N.C.C M&D for the service fee.
6. A gap between ground structure and hanging structure must be at least 1 m.

In-Hall Helium Balloon air space advertisement, 50,000 Baht, before 7% VAT.

1. The balloon must be inside the boundary of the contracted stand at all times
2. The price is for advertising space only, production & installations not included
3. 2m diameter maximum
4. Graphics required approval from the Organiser
5. Organiser reserves the right to amend, adjust, and/or decline any decorations deemed unsuitable and/or unsafe

Space Only (Raw/Bare Space)

Space Only (Raw/Bare Space) stand does not include:

Carpet, partitions, electricity for lighting, electricity for machine, furniture, booth cleaning, trash removal

Space Only (Raw/Bare Space) stand is required to have:

Carpet (or flooring), electricity for lighting, booth cleaning, partitions (walls) on the non-open side(s).

Designs & constructions

1. Maximum height of all structure, decoration and branding height
   • 4.0 metres for inside Hall 98-104
   • 3.0 metres for Foyer Area
2. 1m setback rule: all structure, decorations and branding taller than 2.5 metres must be 1 metre away from the wall of the neighboring stand.

3. 1/3 rule: on the side of the stand facing the aisle, the structure must have one-third visibility, clearing from pavement.

4. Non open sides must have walls, minimum of 2.5mH
5. Open frontages: All stands in the exhibition, irrespective of height, must have at least half of any frontage facing an aisle opened or fitted with transparent material to the underside of the fascia if the design so requires.
6. Obstructing gangways: No part of any stand or exhibit, including fascia, signs, lighting, corner posts, etc. shall project into or over the gangway or obscure any fire or exit signs and the Organisers reserve the right to remove any such item. It is strictly forbidden to build across gangways.

Designs & constructions for Double Storey Stand

1. The exhibiting company of the lower level of a particular booth must be the same as that of the upper level.
2. The rental rates for the contracted floor area at the upper level shall be 50% that of the lower level.
3. Double storey booth will only be allowed provided the minimum contracted floor area for the lower level of the particular booth is 60 square metres and that the minimum length of any dimensions of the area is 6 metres.
4. The contracted floor area at the upper level shall not exceed 50% of the contracted floor area at the lower level of the particular booth.
5. Any additional cost incurred in extending the build-up/tear-down period will be fully borne by the exhibitor.
6. Subject to the ceiling height limitations, all objects exceeding 2.5 metres in height must be placed at a minimum distance of 1 metre from all boundaries adjoining a neighbouring booth.
7. The permissible occupant load of the upper floor shall be based on the ratio of one person to 1.5m2. A notice in 25mm plain block letters indicating the limitation of occupant load should be conspicuously positioned at the head of the staircase.
8. All booth designs and construction must comply with the guidelines, rules and regulations laid down by the relevant government authorities, as well as both the organiser's and the exhibition hall owner's requirements.
9. Stand designs and layout plans must be submitted to the organiser at least 3 months prior to the exhibition. The exhibiting company and their appointed contractor must submit in quadruplicate the detailed drawings (to scale in 1:200) with endorsement from a local qualified engineer together with structural calculations of the proposed stand design.
10. Only upon approval from all relevant authorities can the exhibiting company commence work on-site.
11. The booth must be constructed in accordance with the approved design and be ready within the build-up period specified by the organiser.
12. The exhibiting company shall ensure that the booth is dismantled in a safe, systematic and organised manner; within the specified dismantling period.
13. With regards to other issues in general, the rules and regulations stipulated in this Technical Services Manual are still to be complied with.

Booth Lighting Decoration

To avoid both direct glare and/or reflected glare, the exhibitors or their contractors must follow this guideline;

1. Lighten within your booth location only.
2. It's necessary that the light Intensity of your light fixture must be adjustable if any case, your light shone on others and adjust requested by others.

Stand design approval procedure

Raw space exhibitor is required to get the approval of stand design and need to submit the full contact details of your appointed stand contractor at Order Form D01a within deadline in order to meet the design regulations and safety regulations.

Please submit your stand design in quadruplicate the detailed drawings (to scale in 1:200) with endorsement from a local qualified engineer together with structural calculations of the proposed stand design to SafeEx Team

[email protected]

SafeEx Team will request your stand contractor to

• lodge a refundable damage deposit of 1,000 Baht per sqm.

Cheque deposit made out to EVEX Event & Exhibition Service Co.,Ltd

• make a payment for the management fee of 80 Baht per sqm.

Cash or cheque payment to EVEX Event & Exhibition Service Co.,Ltd

The deposit and fee must be made right after booth design approval. (Before first build-up day).:

SafeEx Team
EVEX Event & Exhibition Service Co.,Ltd
Contact : Thachakorn Sittikijyotin
Mobile: +66 84 262 5165
E-mail: [email protected]
Address :1669/182 pinjaruen, Songprapa rd.,Seekan, Donmuang 10210
The deposit and fee must be made right after booth design approval. (before first build-up day).:

Stand Design & Contractor Restrictions

1. All materials used in the construction and installation of the Exhibition Stand and any other structures must entirely consist of fire-retardant materials as required by prevailing fire safety regulations.
2. The prevailing fire safety regulations and building codes of the Exhibition Centre. Fire regulations prohibit the storage of combustible materials in the exhibition halls. Written approval must be obtained from the relevant authorities.
3. Permanent false ceilings are not allowed. False ceiling of egg grid and mesh construction of non-combustible materials may be allowed, subjected to the approval.
4. No person under any circumstances shall cut into or through any floor covering or wall nor alter any stand service structure except when authorised in writing by the Organiser. Any such damage to stand service structures or Exhibition Premises will be invoiced to the exhibitor and/or exhibitor's stand contractor.
5. In adherence to safety requirements, the Organiser reserves the right to 1) mandate stand design and/or decoration amendment(s) and/or 2) suspend the constructions and/or operations at its discretion.

Floor Covering

• Every booth must be properly covered the floor. Only carpet tape or double-sided adhesive textile strips which exhibitor must remove without a trace once the event is over. For raw space stands, you can order carpet through official stand fitting contractor at your own cost.
• It is strictly prohibited not to paint or glue on the floor
• Please be noted that all floor covering must be removed after the exhibition. Any floor cleaning cost will be charged to the exhibitor.

Event Hall Specifications & Regulations

Standard Stand

Guidelines for Exhibitors on the Rental of Wall Panels

1. Do not move any addition or any changes to the standard shell scheme. Should you wish to do so, please contact the Operations staff of Official Contractor for further actions.
2. Do not spray, glue or silicone on the wall panel.
3. Do not paint, spray-paint or write on the wall panel.
4. Do not drill, nail, perforate, tack down, staple or cause any damages to the panels or any parts of the standard shell scheme. Should you need to affix any exhibits or signs to the wall, please contact the Operations staff of Official Contractor for further actions.

Note: In case of violation of the above rules, Official Contractor will be obliged to request the payment from exhibitors for any damages caused at the rate of THB 2,000 per panel.

Official Stand Builder -Standard Packages

N.C.C. Management & Development Co., Ltd.
60 Rachadapisek Road, Klongtoey, Bangkok 10110, Thailand
Fax: +66 2 203 4117

Mr. Apiwat Keeratipipatpong (Bank)
Tel: +66 2229 3408
E-mail: [email protected]

Services as follow;

• Standard Packages
• Fascia names
• Partitions
• Furniture
• Carpeting inside standard package

Official Lighting & Electrical Contractor

Exhibition Design & Lighting Co., Ltd.
1326, 1328 Soi Intramara 26/2, Suthisarnvinichai Rd., Dindaeng, Dindaeng, Bangkok 10400, Thailand
Tel: (+66 2) 693 9544 Fax: (+66 2) 693 9549-50
Email: [email protected]
Contact: Mr. Teeranan Laejabok (ext 117)

Services as follow;

• Electrical installations & Lightings
• Compressed Air
• Audio & Visual
• Water & Drainage
• Exhaust Smoke & Fumes
• And other technical requirements

IMPORTANT:

Supply Voltage
380 volts 3 phase±10%
220 volts single phase±10%
Frequency 50 Hz

1. All motors must have independent automatic protection against excessive current using one of the following starters:
   1. Up to 5 HP Direct-on-line
   2. 5-25 HP Star-Delta
   3. Above 25 HP Auto transformer
2. All electrical installation work at the exhibition must be carried out solely by the official electrical contractor.
3. Exhibitors requiring special arrangements (eg different voltages and frequency or special connection to equipment) must notify the Organiser in writing seeking approval and a quotation (if possible) before the deadline
4. All electrical equipment must be tested by the Organiser's appointed licensed engineers prior to turning on the electricity supply.
5. Air Compressors with motor power more than 0.5 HP are not allowed in the hall. Air compressors with motor capacity more than 0.5 HP are available for rent from Organiser's official contractor.

Power Supply for Exhibits/Machineries

It is crucial that exhibitors provide the electrical contractor with the following details, along with each order for exhibits and/or machines to ensure no electrical disruption occurs during the exhibition:

1. The type and quantity of machines to be connected to each 3-phase power supply outlets.
2. The number of motors within each machine, and the rating (in horse-power or kilo-watts) of each motor.
3. The method of starting of each motor (i.e. using star delta, auto-transformer or any others).

Power Supply for Lightings & Decorations

The 5-Amp electricity sockets are not allowed to be used with lightings of any kind. Consumption surcharge must be ordered to use with lightings & decorations.

IMPORTANT:

1. Late orders for power or supplementary lighting cannot be guaranteed.
2. For reasons of safety and power load distribution, all electrical work from the source must be carried out by the Organiser's official electrical contractor. If you have prefabricated wiring and fixtures, you may not connect to the source till work has been inspected by the official electrical contractor.
3. Exhibits & equipment requiring different voltage or frequency, stabilisers, or special requirements, Exhibitors are to arrange their own provision such as transformers, converters, boosters, stabilisers, Uninterrupted Power Supply (UPS), etc. to safeguard sensitive exhibits & equipment.
4. One socket must be used for one exhibit only at a time. One lighting connection must be used for one light only at a time. Multipoint connection is not allowed to prevent the risk of power overload.
5. Exhibitors and those participating in the exhibition must take every reasonable precaution to ensure preventive measures to back up or prevent any damage or loss due to power failure occurring under whatsoever nature or circumstances.

Insurance

Exhibitors are responsible for taking out public liability insurance against injury to persons and property of others on their stand, along with their exhibits and merchandise moving to and from the show and during the show. The Exhibitors attention is drawn to clause [17]: "Insurance" of the Terms and Conditions of Contract. Each exhibitor is required to have valid and adequate insurance coverage of no less than (US$ 2 million) against public liability in place for the Exhibition. Exhibitors should contact their insurance broker to cover their exhibits and exhibit materials. The Organiser will not be held responsible for any loss of, or damage to, exhibits and personal items.

The Organisers shall be entitled to inspect any such insurance policy and receipts for premium at any time. The Exhibitor shall insure and/or accept the risk of any change to the venue, opening hours, the duration and/or the date or dates of the Exhibition pursuant to clause 12 or any postponement or cancellation of, or other change to, the Exhibition under clause 13.

is required that all exhibitors sign the undertaking below and return to the Organiser(s) to acknowledge their compliance with the insurance requirement

The Exhibitors must inform the Organiser following information.

1. If the Exhibitors have own public liability insurance against injury to persons and property of others on their stand, along with their exhibits and merchandise moving to and from the show and during the show. The Exhibitors will submit the form E05 Insurance and upload a copy of the Certificate of Insurance within 13 May 2024
2. The Exhibitors do not have any insurance covered and would like to buy insurance, please contact All Risk Consultants Co., Ltd. as follows:
   • Mr. Chaitwat Suteerapongpan at [email protected] Mobile + 66 8 18548119 (8.30-17.00 hrs)
3. The Exhibitors do not have any insurance covered and will not buy the insurance. Therefore, the Exhibitors will be responsible for all risks and liabilities occurred.

Venue Rules & Regulations

Safety

Any unsafe condition or activity must be immediately reported to the Organisers or Centre Management and supervisory personnel of the responsible party for immediate corrective action.

1. Work Areas

Any area on the premises where exhibits, equipment and freight are being handled, such as loading dock areas, exhibition halls, truck marshalling areas, truck parking areas, etc. are considered hazardous work areas. Within these areas the following regulations are enforced.

1. Absolutely no drinking of alcoholic beverages.
2. Possession or use of an illegal or controlled substance of any kind is strictly prohibited.
3. Vehicles approaching loading dock areas must travel under 5 kph. Vehicles and motorized equipment inside the hall and on the loading dock must travel under 3 kph.
4. No petrol, kerosene, diesel fuel or other flammable liquids may be stored inside the hall. Necessary re-fueling must take place in an open area beyond the loading docks.
5. Clear access to fire exit doors shall be maintained throughout move-in and move-out periods.
6. Utility panels, electrical switchgear, AHU rooms, fire hose cabinets, fire alarm pull stations, and fire extinguishers must remain visible and accessible at all times.
7. Oil spills, loose or missing utility hatches, exposed live electrical cables, or any other visible safety hazard must be reported to the Centre Management immediately.
8. Construction materials or exhibits may not be brought into the exhibition halls through the concourse area. Unloading is allowed from the loading dock areas only.

2. Smoking

Smoking is prohibited by the Government in any hall or function room which is air-conditioned and to which members of the public have access during such time when it is used for exhibition purposes. We request that exhibitors and visitors smoke in designated areas only.

3. Vehicles and Equipment

All motorized equipment must be in good working order before being used in the exhibition hall. Diesel equipment must have a filter attached to the exhaust pipe before entering the hall. Powered vehicles will NOT be operated in the exhibition hall during show hours.

4. Aisles, Gangways and Exits

Exhibits, displays, furniture, sound, lighting, audio visual equipment and food & beverage equipment shall be installed so as NOT to interfere with aisles, gangways and required access to emergency exits or restrict visibility of required exit signs, and fire safety equipment.

5. Fire Regulations

All fire-safety codes must be followed at all times. All materials used in decorations and displays must be flame retardant. Vehicles on display may have a maximum fuel level of 1/8 of a tank. No LPG tanks may be brought inside the hall. Prior written, approval from Centre Management is required for unusual displays incorporating large amounts of combustible materials.

6. Stand Construction

Only the use of residue-resistant adhesives is allowed. No nails, screws, staples, tape or other fastening devices can be used to attach to building walls, ceilings, or other fixtures or surfaces. Exhibitors are responsible and liable for their appointed contractors' observance of all rules and regulations.

No exhibitor may alter or in any way affect the structure or fixtures of the Exhibition Centre. It is important that maximum care must be taken by all parties while working in the Centre. Any damages caused by ignorance of the Organisers's regulations are disclaimed.

7. Food & Beverages

No food or beverage of any kind will be allowed on the premises unless purchased through F&B Department.

Please note that all catering on your stand must be order through the Centre's Food & Beverage Department , BITEC only.

8. Waste Disposal

General waste disposal should be done daily to avoid excessive accumulation of trash. Hazardous and polluting substances may not be discarded through standard drains. Special disposal must be arranged. A schedule for trash removal and for special removal of hazardous and polluting substances such as chemicals, lubricants, etc. must be arranged with the Event Services Department.